Updating, suppressing directory listings

You are responsible for providing the information that appears in the university's telephone book, the Student/Staff Directory. Creative Services coordinates the printing of that directory.

Find out about the Electronic Directory (also known as ph), which is maintained by CITES.

Updating listings

Faculty and staff

All faculty and staff listings are generated from information employees or their appointing department or college provide to the Office of Payroll. Please do not contact Creative Services to make changes to listing information since that office cannot change payroll records.

Personal information changes

Access the Employee Information Form on the NESSIE web site and follow the onscreen directions to edit your campus and home mailing addresses, telephone numbers, and email address. You must provide your university login, password, and four-digit Personal Identification Number. Changes made will appear in the next edition of the Student/Staff Directory.

If you do not have access to a computer, use a public computer site at the Personnel Services Office, 52 East Gregory Drive; the Academic Human Resources Office, 807 South Wright, Suite 420; or any public site on campus.

Title and office affiliation changes

Title and office affiliation changes are approved by the appointing department or college and submitted to the appropriate human resources office for processing. Contact your departmental business office to ensure that changes have been forwarded for processing.

Students

Undergraduate students

Undergraduate student listings are generated from information students supply when they register online for classes using the UI-Integrate Self-Service web site.

Graduate students

Graduate students who have assistantships or fellowships are included in both the student and faculty and staff listings. Graduate students must make any changes to personal information in both their student records (on the UI-Integrate Self-Service web site), and payroll records (on NESSIE's Employee Information Form).

Suppressing directory information

Faculty and staff

Faculty and staff may withhold their home address and/or their home telephone number from the payroll records used to generate the printed directory listing by completing the online Suppression Request Form. Office addresses and telephone numbers may not be suppressed because faculty and staff's employment with the University is a matter of public record. Suppression requests remain in effect until the employee submits an online Reinstate Information Form.

Undergraduate students

Students may withhold directory information by completing a Request to Suppress Directory Information form at the Records Service Center, Admissions and Records Building, 901 W. Illinois. Forms must be submitted prior to the sixth day of instruction of any semester in order to be effective for that term. Requests to suppress directory information remain in effect until removed by the student. Students who suppress any information will not be listed in the Electronic Directory. The suppression request must be completed for the fall term in order to prevent publication in the printed directory.

Graduate students

In order to completely suppress personal information from both the student listings and faculty and staff listings in the printed directory, graduate students must complete two forms:

1. Request to Suppress Directory Information Form
   from the Records Service Center, Admissions and Records Building, 901 W. Illinois,
   prior to the sixth day of instruction of any semester (see above), and the
2. online Suppression Request Form by September 15.

Reinstating suppressed directory information

Faculty and staff may reinstate suppressed directory information by submitting an online Reinstate Information Form.

More information

Read more in-depth information about the online forms.

For more information about the printed version of the Student/Staff Directory, contact Creative Services at 217-333-9200 or creativeservices@illinois.edu.