Event planning guide

Getting Started
Program
Protocol
Invitations
Marketing your event
Photography
Tickets
Catering
Printed Materials
Checklist
Resources

Resources and links

Get advice from the professionals

Babette Hiles
Chancellor’s Office, Director of Special Events
333-8834

Sharesse Williams
Chancellor’s Office, Assistant Director of Special Events
333-8834

Campus Police
333-1216

Facilities & Services
333-0340

International Protocol
244-0246

Conferences and Institutes
333-2880

Reserve rooms and equipment

Classrooms and meeting spaces

Facility Management and Scheduling
333-1230

Technical and instructional equipment

Center for Teaching Excellence (CTE)
333-3692

Nontechnical equipment

Lectern, microphones, plants, etc.
Contact Tracy Osby at Facility Services
333-1490

Publicize and promote your event

News Bureau
333-1085

Creative Services
333-9200

Student volunteer resources

At certain events, you might consider enlisting student volunteers to serve as informal greeters, to assist with name tags, tours, programs, and general set up.

Possible sources of student assistance include your college’s student advisory group, the Alumni Association Student Ambassadors, and the Illini Pride (for events with an athletic focus).

 

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Next Step: Checklist

 

 

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Thanks to Babette Hiles from the Chancellor's Office for providing this information.